Terms of Service

1. Accepting These Terms

You accept these Terms by creating a Sessionly account, by joining a program with an invite code, by submitting an application at apply.usesessionly.com, or by otherwise using the Service. If you do not agree with them, do not use the Service.

If you are using Sessionly on behalf of an organisation — a school, an enrichment company, a camp — you confirm you are authorised to accept these Terms for that organisation, and "you" means both you and it.

2. Who May Use Sessionly

You must be 18 or older to create a Sessionly account. Accounts are for adults: instructors who run programs, and parents or guardians who enrol a child in one.

Children do not hold Sessionly accounts. There is no child login, no child role, and no way for a child to sign in. A child appears in Sessionly only as a roster entry created by their parent or guardian, or by the instructor running their program. Everything recorded about a child — attendance, whether a permission slip came back, which piece of program equipment they have out — is entered by an adult and read by adults.

If you enter information about a child, you must be that child's parent or legal guardian, or an instructor or operator with a lawful basis for holding it. See Section 6.

You may not use the Service if we have previously terminated your access.

3. Your Account

A Sessionly account has one of two roles: instructor or parent. The role is set when you sign up and determines which parts of the Service you see. You cannot change your own role, and the restriction is enforced in our database, not just in the app.

You agree to:

• Give accurate information when you sign up, and keep it current
• Keep your password to yourself and not share your login
• Tell us at ops@usesessionly.com if you believe someone else has used your account

You are responsible for what happens under your account. One account belongs to one person — do not create an account for someone else, and do not let another adult use yours to act as you.

4. What Sessionly Is, and What It Is Not

Sessionly is a coordination tool for short-lived programs. It carries announcements, schedules, volunteer and supply requests, attendance, event participation, and equipment custody between an instructor and the families in one program.

Sessionly is deliberately not:

• A messaging app. Parents cannot message instructors or each other through Sessionly. A parent can respond to an announcement with one of four emoji reactions and nothing else. Email we send to families is read-only — replies go to a real person at the program's reply address, not back into the Service.
• A student information system or a school record. Sessionly holds a record of participation in one program. It is not a gradebook, a transcript, or an academic record.
• A medical, emergency, or safeguarding system. There is nowhere in Sessionly to store allergies, medical information, a date of birth, a home address, or emergency contacts, and the application form does not ask for them. Do not use Sessionly to communicate anything urgent or safety-critical, and do not rely on it in an emergency. Keep the records your program is legally required to keep somewhere else.
• A payment system. See Section 10.

Sessionly never holds a signed permission slip. Where the Service tracks a permission slip, it tracks only whether one has been handed back — paper remains the record.

5. Acceptable Use

When using Sessionly, you agree not to:

• Break the law, or use the Service to harass, threaten, defame, or endanger anyone
• Post content that is inappropriate for a program involving children
• Try to reach data that is not yours — another family's child, another instructor's program, another organisation's roster
• Guess, farm, or share invite codes, or attempt to join a program you were not invited to. Invite redemption is limited to five attempts per account every fifteen minutes, and codes can expire and can have a fixed number of uses
• Submit applications in bulk, or automate the application form. Submissions are rate limited by network address
• Probe, scan, or test the security of the Service, or interfere with its operation
• Scrape the Service, or use an automated system to access it, except for a standard search engine reading our public pages
• Reverse engineer the Service, or attempt to derive our source code
• Export or reuse family contact details for anything other than running the program they were given for. Do not add them to a mailing list, sell them, or pass them on
• Impersonate an instructor, a guardian, an organisation, or us

If you see content in Sessionly that breaks these rules, you can report an announcement or a program from within the app. Reports reach us; we review them by hand and we do not promise a response time.

6. If You Run a Program

Sessionly gives authority over a program to the instructor who owns it. That authority comes with responsibility. If you create a program, you are responsible for it.

Specifically, you are responsible for:

• The lawful basis for the family data you enter. You decide which children are on your roster and what you record about them, including their name, grade, school, classroom teacher, before- and after-class care arrangements, attendance, payment status, and which equipment they hold. You must have the right to collect and hold that information, and to give it to us to store on your behalf. Where your program requires parental consent, a school agreement, a district policy, or a data protection notice of its own, obtaining and honouring that is yours to do, not ours.
• What you write, and who you send it to. Announcements you post are delivered to the audience you choose — families, staff, or both — by email and, where a recipient has allowed it, by push notification. Once sent, a message has been sent.
• Who you invite, and who you accept. Invite codes, application decisions, and the staff contact list for your program are yours to manage. Anyone you add to a staff contact list will receive staff announcements at the address you entered.
• Running the program itself. Sessionly is the noticeboard, not the class. We are not a party to any arrangement between you and a family, we set no fee, we take no money, and we take no position on whether a program ran as promised.
• Complying with the rules that apply to you. Child protection, background checks, licensing, insurance, school and district policy, and any privacy law that applies to your program are your obligations.

If you are a parent and you want your child's details in a program corrected or removed, ask that program's instructor first. They control the roster. You can also contact us.

7. Organisations, Coordinators, and Teachers

A program can be run under a shared organisation — an after-school enrichment company, for example. An organisation has one owner, and members holding one of two roles: coordinator or teacher.

• A coordinator can read across every program the organisation runs, including applications, rosters, guardian contact details, payment records, and announcements addressed to staff, and can decide applications. A coordinator cannot read individual attendance records, and cannot read announcements an instructor addressed to families. Both limits are enforced in our database.
• A teacher gains none of that. They see the organisation's equipment inventory and whether an item is currently out, and nothing about children or guardians in programs they do not run.

If you invite someone into your organisation, you are giving them that access, and you are responsible for the choice. Membership can be revoked at any time by the owner or a coordinator. Revoking ends the access immediately; it does not erase the record that the person was a member, which is kept so that "who could see this roster, and when" has an answer.

Only the owner can transfer ownership of an organisation, and only to someone who is already a current member.

8. Your Content

You keep ownership of what you put into Sessionly — your announcements, your program descriptions, your roster entries, your application answers, your notes. We do not claim it.

So that we can actually run the Service, you give us a non-exclusive, worldwide, royalty-free licence to host, store, copy, format, and transmit your content, for as long as you use the Service and for as long as it is needed to keep a program's record intact. That licence exists only to deliver your content to the people you addressed it to and to keep it available to them afterwards. It lets us:

• Store your content in our database
• Show it to the people the Service is designed to show it to — the families in your program, your organisation's coordinators, your staff contacts
• Send it by email through our email provider, and as a push notification through our app platform, as described in the Privacy Policy

It does not let us publish your content, sell it, use it to advertise, use it to train a model, or show it to anyone the Service would not show it to. We do not do those things.

You confirm you have the right to give us that licence for everything you upload, and that your content does not infringe anyone else's rights.

If you paste a link into Sessionly — a video for an application, for example — we store the link, not the thing it points at. What is at the other end, and who can see it, is yours to manage.

Sessionly itself — the applications, the design, the name, and the logo — belongs to us. These Terms do not give you any right to it beyond using the Service as intended.

9. Email and Notifications

If you are enrolled in a program, or you applied to one, we will email you about it. That is how the Service works, and it is not marketing — we do not send marketing email.

You can unsubscribe from a program's email using the link at the bottom of any message. Unsubscribing is per program, so leaving one does not stop email about another. If your address hard-bounces or you mark our mail as spam, we stop emailing that address everywhere, permanently, and you will need to contact us to undo it.

Push notifications are optional. The mobile app asks once, you can decline, and everything still works without them.

We cannot guarantee that any particular email or notification arrives. Mail providers block, filter, and delay messages for reasons outside our control. Do not depend on a Sessionly message reaching someone in time for something that matters.

10. Payments

Sessionly does not process payments. There is no checkout, no card form, no payment processor, and no subscription. We never see or store card details, and no money moves through the Service.

What Sessionly does is record a status that an instructor typed in: whether a child's program fee is unpaid, paid, waived, or refunded, along with an optional amount, method, and note. Recording a fee as "refunded" in Sessionly does not issue a refund — it notes that one happened somewhere else. A price shown on a program is a description written by the instructor, not an amount we charge.

Any actual payment, refund, or scholarship is a matter between you and the program. We are not a party to it, we do not hold funds, and we cannot resolve a dispute about one.

Sessionly is free to use today. If we ever charge for it, we will say so clearly in advance and these Terms will be updated first.

11. Programs End, and That Is on Purpose

Every Sessionly program has a start and an end date. Closure is a feature, not a failure. A program can end in one of two ways.

Archiving

An active program archives automatically once it is more than three days past its end date. The job that does it runs daily. No one has to remember.

Cancellation

An instructor can cancel a program that has not yet ended. Nothing in Sessionly cancels a program automatically — it is always a person's decision, and it requires a message, which is posted to the program as an announcement so families are told. A cancellation cannot be undone and a cancelled program cannot be reopened.

What changes when a program closes

• The program becomes read-only. New announcements, schedule changes, and new volunteer or supply requests are refused by our database, not merely hidden in the app.
• Volunteer signups and supply commitments close, and new invite codes stop working.
• Families keep access to their own history — the announcements they were sent, the schedule that ran, the record of the program.

We retain closed programs so that families keep that history, and a closed program is not deleted when the instructor who created it deletes their account. See Section 12.

We do not promise that a closed program will remain available forever. If we ever decide to remove closed programs after a fixed period, we will change these Terms and the Privacy Policy first, and give notice before anything is removed.

12. Ending Your Account

You can delete your account yourself, from your profile in the mobile app. You will be asked to type a confirmation word first. Deletion then happens immediately — there is no waiting period and no undo. You can also email us and we will do it for you.

Two things you must do first

Deletion will be refused, with an explanation, until you have:

• Archived or cancelled any program you own that has not already ended. Deleting your account would otherwise pull the program out from under the families relying on it.
• Transferred ownership of any shared organisation that still has other members, to one of those members.

What deletion actually does

Deletion removes you. It does not erase the programs other people were part of. This matters, so it is stated plainly:

• Deleted outright: your profile and login, your emoji reactions, your volunteer signups, your supply commitments, and your push notification tokens. Signups and commitments you had claimed are released back to the program.
• Handed to your co-parent: where your child has another guardian on the same enrolment, the enrolment passes to them intact and the family keeps its place.
• Anonymised, not erased: otherwise, your enrolment, your child's roster entry, and any application you submitted are stripped of the details that identify you. Names are replaced with a placeholder; email, phone, second guardian, written answers, teacher and care details, and payment notes are cleared. The de-identified rows stay, so an instructor's attendance record and a program's history do not develop holes.
• Kept, but no longer yours: programs and announcements you created as an instructor, and any organisation you owned, remain. They belong to nobody afterwards, the families in them keep their access, and your name is removed from the fields recording who took an action.

If you applied to a program and never created an account, there is no account to delete. Contact us and we will redact your application.

Termination by us

We may suspend or terminate your access if you break these Terms, if your use puts other people's data or the Service at risk, or if we are required to by law. Where it is reasonable to do so, we will tell you why and give you a chance to put it right first. If we terminate an account, the same rules above govern what happens to the data — we do not quietly delete a program that families depend on.

We may also stop offering the Service. If we do, we will give reasonable notice and a way to get your data out before it goes.

13. Disclaimers

The Service is provided as is and as available. To the fullest extent permitted by law, we disclaim all warranties, express or implied, including implied warranties of merchantability, fitness for a particular purpose, and non-infringement.

In particular, we do not warrant that:

• The Service will be uninterrupted, timely, or free of errors
• Any email or push notification will be delivered, or delivered in time
• Anything anyone else posts in Sessionly is accurate. Programs, schedules, prices, attendance, and payment statuses are entered by instructors and operators. We do not verify them
• Any instructor, program, or organisation is qualified, licensed, insured, vetted, or safe. We do not screen them

Sessionly is a coordination tool, not a safeguarding measure. Decisions about a child's safety, care, and supervision are made by the adults responsible for that child, not by this software.

14. Limitation of Liability

To the fullest extent permitted by law, G&J Family Ventures LLC will not be liable for any indirect, incidental, special, consequential, or punitive damages, or for any loss of profits, revenue, data, goodwill, or opportunity, arising out of or connected with your use of the Service — even if we were told such damages were possible.

We are also not liable for anything that happens between you and a program: a class that does not run, a fee that is not refunded, a message that is not read, or a dispute with an instructor, a family, or an organisation.

Where liability cannot be excluded, our total liability to you for all claims relating to the Service is limited to the greater of (a) the amount you paid us for the Service in the twelve months before the claim, and (b) one hundred US dollars. Sessionly is currently free, so in practice (b) is the operative figure.

Some jurisdictions do not allow the exclusion of certain warranties or the limitation of certain damages. Where that is the case, the exclusions and limits above apply to you only as far as the law allows, and nothing here limits liability for fraud, or for death or personal injury caused by negligence.

15. Changes to These Terms

We may update these Terms as the product changes. When we do:

• We will update the "Last Updated" date above
• If the change is material — if it affects your rights, or what you can do with the Service — we will give notice inside the Service before it takes effect

Continuing to use Sessionly after a change takes effect means you accept the updated Terms. If you do not accept them, delete your account as described in Section 12.

16. Governing Law

These Terms are governed by the laws of the State of California, without regard to its conflict of laws rules. Any dispute arising from them or from the Service will be brought in the state or federal courts located in California, and you and we each consent to the jurisdiction of those courts.

If any part of these Terms is found unenforceable, the rest stays in force. Our not enforcing a term on one occasion does not waive it.

17. Contact

Questions about these Terms, a report about content, or a request about your data — all reach us at the same address:

Email: ops@usesessionly.com

G&J Family Ventures LLC, operator of Sessionly.